BPMN export

Use “Download as BPMN” to download a process as a BPMN 2.0 file and import it into modeling tools.

Executive managementHead of departmentIT & data protection

Purpose

BPMN is the widespread standard for process models. The export brings a described process, without retyping, into the tools your company uses to model and develop processes.

How it works

WorkspaceProcessesOrganization processesDownload as BPMN

Open “Processes” in the left column.
Click “Download as BPMN” on the process you want.
Save the file “ablauf-…bpmn”; the name contains the first eight characters of the process ID.
Open the file in the modeling tool and add the outgoing paths of the decisions.

ProcessesIllustration

As explained

Order comes in
Check urgency
Rush order?
Ask production
Approval office confirms

Approve rush order

Order comes in
Check urgency
Rush order?
Ask production
Approval office confirms

ApprovedBPMN 2.0 · Download as BPMN

Responsible: head of purchasing

Fig. 1 Spoken steps become a process draft; the line with a question mark becomes a decision. After approval the process can be downloaded as BPMN.

What the file contains

A process with the name of the process.
A start event “Start” and an end event “Ende”.
One task per step; one exclusive gateway per decision.
Sequence flows connecting all elements in the order of the steps.

The process is marked as non-executable; it serves as a description, not for automatic execution. The file contains no positions of the symbols.

Who may export

The “Download as BPMN” button appears for approved processes; drafts do not leave Universe Memory as a file. Anyone who may see the process can download it. The database checks read permissions on every download; a process of another organization, an unknown or an unapproved process delivers no file.

Tips

First have a process approved by the responsible person; only then is the export available.

Frequently asked questions

Which BPMN version does Universe Memory produce?

BPMN 2.0 as an XML file with the extension .bpmn.

Can I also export drafts?

No. Approved processes can be downloaded as BPMN; this way only a confirmed version leaves the system.

Does the file contain the diagram with positions?

No. It contains the process logic: start, tasks, decisions, end and their connections.

Related features

Describe a processUnder “New process”, write or speak the steps of a workflow line by line and create it as a draft.Decisions in a processA step that ends with a question mark is recognized as a decision and exported in BPMN as a branching point.Approve a processThe responsible person or management confirms a process draft with “Approve”.

As of: 23/10/2026 · Concept & lead: Alexander Holtermann