שיחה חוזרתיצירת חשבון
יצירת חשבון

Handbook / Drafts

Have a draft written

Enter type, recipient and request; Universe Memory writes a draft based on reviewed knowledge.

Executive managementEmployeeHead of department

Purpose

Many everyday texts repeat what has long been known in the company. Universe Memory picks out the matching reviewed knowledge and uses it to phrase a first draft, which you then only check and adjust.

How it works

WorkspaceDraftsWrite draft
  1. Open “Drafts” in the left column.
  2. Under “Type”, choose “Email”, “Message” or “Document”; “Email” is preselected.
  3. Optionally enter under “Recipient (optional)” who the text is for.
  4. Under “Request”, describe what the text should achieve.
  5. Click “Write draft”. While it is working, “Creating …” is shown there; then “Draft written.” appears.
DraftsIllustration
Email

Request

Inform suppliers about the new approval for rush orders

Write draft

New approval for rush orders

Dear [please add],

from now on our approval office confirms rush orders within one working day.

ApproveDiscard

Approved · You send it yourself

Fig. 1 A request becomes an email draft; missing details appear in the text as “[bitte ergänzen]” (please add). After approval you take over the text yourself.

What the draft is based on

Universe Memory searches the approved knowledge you may read using the first words of your request and passes up to six matching entries to the language model. The draft is based only on your request and these entries.

Rules the draft is written by

  • If a detail is missing, the text contains “[bitte ergänzen]” (“please add”) instead of an invented detail.
  • Internal processes, approval paths, figures and confidential details only appear if the request explicitly asks for them; they never go to external recipients unasked.
  • The draft is written in the name of the requesting person and, where appropriate, gets a subject line.
  • The language is German.

The fields

  • “Request”: 10 to 4,000 characters.
  • “Recipient (optional)”: up to 200 characters.

If creation fails, “The text could not be created right now. Please try again.” appears.

Tips

A good request names the purpose, the tone and the most important point: “Ask the customer for a two-day extension, friendly, giving a material shortage as the reason.”

Look for “[bitte ergänzen]” in the draft before you approve it.

Frequently asked questions

Does Universe Memory send the draft?

No. Universe Memory only writes. You send it yourself.

Where does the content of the draft come from?

From your request and from up to six approved knowledge entries that you may read.

What does “[bitte ergänzen]” mean?

A detail is missing at this point that was neither in the request nor in the knowledge. Universe Memory does not invent it.

Related features

Check and approve a draftRevise a draft in the text field and mark it as finished with “Approve” or set it aside with “Discard”.Language modelsSituation reports and drafts are created with language models, first with processing in the EU; company knowledge only counts as evidence, never as an instruction.Who sees which knowledgeStatus, visibility scope, department and role together decide who may read a knowledge entry.

As of: · Concept & lead: Alexander Holtermann

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