Handbook / Security and data protection
Security and data protection
Universe Memory separates the data of each organization in the database itself, not only in the interface. The microphone only runs after it has been explicitly switched on and with a visible indicator. For the language models, company knowledge counts as evidence, never as an instruction. Every action is recorded in the log. This area is aimed at IT and data protection as well as at everyone who wants to know what happens to their information.
RightsIllustration
Entire companyDepartmentRestrictedSales looks for HR data✕ No accessVisible to the department
- Microphone only after your click
- Four-eyes principle
- Data in Frankfurt am Main
- Every approval in the log
Fig. 1 The three visibility scopes: the database does not deliver a restricted entry of another department; a department entry is seen by the department's members.
Tenant separationEvery organization is strictly separated from all others in the database; the database itself checks every access.Microphone and voice recordingThe microphone only runs after an explicit click, with a visible indicator, and Universe Memory does not store the audio recording.Language modelsSituation reports and drafts are created with language models, first with processing in the EU; company knowledge only counts as evidence, never as an instruction.LogUniverse Memory records every significant action with person, action, object and time in the organization's log.Data locationThe cloud version of Universe Memory runs in Frankfurt am Main; speech recognition and the first language model process in the EU.