Studies & Administration
Student administration
対象事務
The central list of all enrolled students with student record, study status, examinations office and notices.
目的#
The record is the backbone: examinations office, document file and statistics build on it.
使い方#
クリック手順AdministrationStudentsOpen record
- 1Open “Students”.
- 2Search by name, matriculation number or email; each row shows matriculation number, programme, route, status, enrolment date and number of courses (図 1).
図 1 The list of students: matriculation number, programme, route, status, enrolment date and number of courses. - 3Open a record: master data, status with an optional note (“Set status”), applications and documents, enrolled courses (図 2).
図 2 The master data of a student record. - 4In the section “Examinations office & achievement archive” create and assess achievements, get the grade export as CSV and maintain the transcript data (図 3).
図 3 “Examinations office & achievement archive” in the record: the achievements with grade and ECTS, “Create achievement” and the grade export. - 5Under “Notices & certificates” are the person's issued documents.
設定とスイッチ#
- テナントごとに切替可能既定：オンモジュール：Bewerbung & Zulassung
The study status#
- applied
- admitted
- enrolled
- active
- on leave
- graduated
- exmatriculated
Examinations office & achievement archive in the record#
- Header figures: ECTS account (passed), additional achievements, grade average.
- Create an achievement: title, grade (1.0–5.0), ECTS, examiner, optionally a review as text; paper and review can be uploaded as files.
- Additional achievements do not count towards the ECTS account.
- Transcript data for transcript, Diploma Supplement and Transcript of Records: form of address, mode of study (full-time/part-time), graduation date, programme end date.
What the examinations office enters here, the student sees in their achievement archive — with grade, ECTS and review.
ヒント#
- A student appears as soon as an admitted application has been paid (or redeemed with a voucher) — with a matriculation number.
- The note on the status is meant for reasons, such as “semester abroad” or the reason for an exmatriculation.
自分で試す#
QR コードを読み取るか、ボタンを押してください
架空のサンプルデータでデモ用の役割を開きます — 登録不要。
自分で試すhttps://kurs.balzac-publishers.com/api/g-uds/enter?persona=sekretariat&next=%2Fadmin%2Fstudierende
関連する機能#
- Application & admissionThe route from the online application with documents via the decision of the admissions office to enrolment.
- Achievement archive & ECTS accountThe student's grades, credit points and weighted average, their own final transcript — and the certificates to download.
- StatisticsKey figures of the institution from real data: admission funnel, students by status, applications by route, ECTS awarded, pass rate.
- Document auditThe document file: who saw which document when and which documents have exceeded their retention period.