Check and approve a draft
Revise a draft in the text field and mark it as finished with “Approve” or set it aside with “Discard”.
Purpose
A person is responsible for whatever leaves your company. Only your check turns a suggestion into a text that you send yourself.
How it works
- Open “Drafts” in the left column.
- For the draft with the status “Draft”, read the text in the field and change it directly there.
- Click “Approve” to keep the changed text. “Approved.” appears.
- Or click “Discard” if the draft is not needed. “Discarded.” appears.
- Copy the approved text and send it from your email or writing program.
Request
Inform suppliers about the new approval for rush orders
New approval for rush orders
Dear [please add],
from now on our approval office confirms rush orders within one working day.
Approved · You send it yourself
Fig. 1 A request becomes an email draft; missing details appear in the text as “[bitte ergänzen]” (please add). After approval you take over the text yourself.
The list of drafts
Every draft shows the subject or type, the status (“Draft”, “Approved” or “Discarded”), the type, the recipient and the date. Approved and discarded drafts appear as fixed text without an editing field. Your 40 most recent drafts are shown.
Only you see your drafts
Drafts belong to their author alone. Neither colleagues nor the owner or administration can read them. Approval and discarding are recorded in the log with your person and the time, but the text itself is not.
Tips
Change every “[bitte ergänzen]” before approving; after that the text can no longer be edited.
Frequently asked questions
Is the draft sent when I approve it?
No. “Approve” marks the text as checked. You send it yourself.
Does my manager see my drafts?
No. Drafts are only seen by whoever wrote them.
Can I still change an approved draft?
Not in Universe Memory. Copy the text and change it in your program, or have a new draft written.
Related features
As of: · Concept & lead: Alexander Holtermann